Special events cover a wide array of scenarios — from weddings to funerals, trade shows to networking. Guests arriving at your events will need to know you have taken the time to ensure they will be safe throughout and that their assets will also be safe and secure.
The same goes for exhibitors at shows. They want to spend their time speaking with potential new clients and making connections, meaning you need to ensure that concerns over security are far from their minds.
A Secure Event: One Less Thing to Worry About
Here are six tips to ensure that your guests will feel safe during the event.
Event Security Factor #1: Event Privacy
No matter what sort of event you are putting on, it’s vital to be aware of the privacy concerns, whether it’s a high-value client who needs to keep press or fans out or a private event that doesn’t want to be streamed on the internet. Privacy is vital.
Consider Non-Disclosure Agreements for staff and ensure that your cybersecurity is at the forefront of your mind.
Event Security Factor #2: Social Distancing
Clearly-demarcated queuing spaces help ensure that the government guidelines for social distancing and good personal hygiene practices are met in the bid to limit the spread of the coronavirus. Consider the use of Temperature checking via Thermal Cameras to ensure any persons showing signs or symptoms of virus are not granted access.
Event Security Factor #3: Visible Security
Ensuring your security detail is visible is a great way to deter would-be trouble makers. Swipe cards, visible cameras, lockable doors and gates, even special events security — all of these things will ensure your guests not only feel safer but that they know they are safer.
Event Security Factor #4: Checkpoints & Patrols
A central security desk or area is a great idea for any event. This allows guests to meet and greet right at the beginning of the events, forming a human bond right away. Having security detail patrolling the event can really help to boost confidence too. As with the visible security tip, it’s easier to report an issue if your security staff are easy to spot.
Event Security Factor #5: Full Risk Assessment
It goes without saying that you will do a health and safety risk assessment for such issues as loose wires, trip hazards, electrical danger, etc. But what about security? A risk assessment for doors, windows, and other methods of entry is a good idea, as well as doing a full background check on staff.
This is even more vital depending on the status of the client. As well as Non-Disclosure Agreements, ensuring your staff have no personal vendettas or previous issues with the guests in question is vital to ensuring their safety.
Event Security Factor #6: Communication
Communication, communication, communication! This is key when it comes to making sure an event goes off without a hitch. Can your security teams communicate with each other? Have you decided on code words or phrases? Does everyone know these code words or phrases? It’s no use making an innocent comment like “can Justin come to the help desk please” if none of the rest of the security staff realises that’s code for we have a problem.
Equally important is communication with your guests. Don’t be afraid to let them know who their security people are, where they can store their valuables and where they can ask questions about how their valuables (and maybe their data) are being kept and stored.